MER Field Definitions
Account
The ten-digit Account Number against which funds have been encumbered to create an open commitment. The format of the Account Number is a AA-B-C-D-EEE, where:
AA is the fund code.
B
is the campus.
C
is a unique number, but represents the same function at both campuses.
D
is the category of the expense.
EEE
is a unique number.
Ref. No.
The number of the requisition, purchase order, or travel advance that created the open commitment. Reference numbers for requisitions begin with the letter r. Reference numbers for travel advances begin with the letter T.
Date
The date the requisition, purchase order, or travel advance was issued.
Description
A description of the commitment, such as a vendor name, the name of an employee receiving a travel advance, or a description of goods or services.
Original Amount
The dollar amount of the original commitment.
Liquidating Expenditures
The amount of any liquidations processed for the commitment during the month. Liquidations can include a canceled purchase order, a purchase order processed order processed for payment, a canceled requisition, a requisition converted to a purchase order, or a completed trip voucher.
Adjustments
The amount that the liquidating expenditure exceeds or is less than the original amount.
Current Amount
The balance that is still encumbered for each open commitment. If the original amount has been completely liquidated, ?Completed? will appear to the right of the Current Account column. The Current Amount total will balance with the account total for the Open Commitments field on the Summary portion of the report.
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