FRS Screen 41 - Digit SL Snapshot
Type "041" on the SCREEN line.
Enter a ten-digit account number on the line, then hit return.
By performing the above commands the following information will appear:
Description: This area will provide a brief description of the object code.
Original Budget: This represents the initial budget established for the beginning of a new fiscal year (or upon opening a new account). Note: Regarding project accounts, the amount depicts the original project budget.
Abr Budget: Not an applicable field at this time.
Annual Budget: This field will provide the "current revised" budget. The current revised budget is the original budget plus or minus any budget transfers
Past Budget: This field will indicate the "final revised" budget as of the prior fiscal year end.
Future Budget: In June, this field will display the succeeding year's original budget.
Current Month Actual (Curr Month Act): This field exhibits the dollar amount expended for that specific object code during the current fiscal month.
This dollar amount is not included in the year to date actual total (Year To DT Act): explained in greater detail below. This field will also show how much revenue has been collected during the month (if a revenue object code is used in connection with a six-digit account).
Year to Date Actual (Year To DT Act): This section displays the total dollar amount expended for that specific object code in the current fiscal year less the (CURR MONTH ACT): dollar amount referred to above. Again, this field will also display the revenue dollar amounts collected for the year when a revenue object code is used along with a six-digit account.
Project to Date Actual (Proj To DT Act): This area will display, the dollar amounts expended or collected since the beginning of the project through the end of the prior fiscal vear. Note: This only applies to project accounts.
Encumbrances: This field will displav encumbered balances for payroll, benefits, materials, services and other district related expenditures.
Requisitions: Not an applicable field at this time.
Budget Balance Available (Budget Bal Avl): This field will display the budget currently available for this specific ten-digit account. This figure is derived by taking the Annual Budget, less the Current Month Actual, the Year to Date Actual and Encumbrances. If a project account, the Project to Date Actual would also have to be subtracted from the Annual Budget.
Prior Current Month Actual (Prior Curr Month Act): This field will display the dollar amount expended during the same month of the prior fiscal year.
Prior Year to Date Actual (Prior Year To DT Acct): This will display the comparative year to ddate amount expended in the prior year.
Last Year Actual (Last Year Act): This will provide the Total dollar amount expended in teh prior fiscal year.
Quarter to Date Actual (Quarter To Date Act (1,2,3,4,): This will accumulate quarterly expenditures as follows: (1) July-September: (2) October-December: (3) January-March and (4) April-June.
For detailed information on Annual budget and Current Month Actual, refer to screen 23.
For additional information regarding which encumbrances comprise the dollar amount for a particualr 10-digit account number, refer to screen 20.
|
