FRS Screen 23 - Transaction Inquiry
For every, transaction posted to your account (i.e. budget, expense encumbrance), the detail supporting such activity, will be provided on this screen.
Enter "023" on the SCREEN line.
Enter a ten-digit account selected for detail review, on the ACCT line.
For instance, if you wish to inquire about detail transactions posted to your supplies account (object code #4010), you would type in your six- digit code followed by, 4010 designating the supplies object code referred to above. Hit return to active your request.
Note: If you wish to review all transactions posted to your account for every, object code, simply enter the desired six-digit account number on the ACCT line.
Next to the account number line is a two-digit space for selecting the desired month. For instance, if you wish to review activity recorded during the month of October, you would enter "10" on the MONTH line and hit return. Leave this line blank to retrieve all transactions(currently the system maintains six months).
By performing the above commands the following will appear:
Object code (CTL): This column will provide the requested object code number.
Transaction code (TC): This represents a three digit code that identify the nature of the transaction. The most common transaction codes are as follows:
02"X" indicates a budget transaction (these transactions will appear on screen 23, however, the amounts will not affect the actual expenditure column on screen 19).
03"X" stipulates a cash receipt and 04"X" corresponds to a cash disbursement.
05"X" would refer to encumbrance transactions (initial entries plus any revisions). Note: The initial purchase order or any subsequent revisions would indicate a"D" to the right of the dollar amount. Furthermore, upon liquidation an encumbrance the letter "C" would appear to the right of the, dollar amount. Again, these transactions appear on screen 23, however the amounts will not impact the actual expenditure column on screen 19.
06"X" transactions will either be a journal entry, charge back or a voucher processed by Accounting Services.
Reference (Ref): This column will provide a reference number, if applicable, for each specific transaction. For instance, payroll object codes (in the CTL column) will designate the "position control number" for that employee's current assignment.
Regarding most other object codes, the reference number will generally identify such information as purchase orders (which typically begin with "PO", "SO", "DO", "LO", followed by a five-digit number), check requests (these begin with a "C" followed by a five-digit number) and stores requisitions (generally a five-digit number).
Date: Information contained in this field represents the transaction posting date,
Description: This column will provide a brief description of the transaction. A key point to help assist in understanding payroll related transactions is as follows:
Payroll Object Codes - The description will identify the position control title, which corresponds to the position control number referred to above. If the transaction was for payment of an hourly employee, the description would state "PAYROLL EXPENSE". This could be further traced by referring to that months corresponding labor distribution report.
Amount: This column will furnish the exact dollar amount of the transaction.
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