FRS Screen 19 - List 6 Digit SL
Type "019" at the SCREEN field.
Enter the six-digit account number at the ACCT field, then hit return.
By performing the above commands, the following information will appear:
Responsible Person (RESP PERSON): This will denote the person(s) authorizedto sign for expenditures on the account. Additionally, this also identifies who will receive copies of the Monthly Expense Reports (MER's).
YEAR END: This area will contain either the letter "F" to signify a fiscal year account or the letter "P" indicating a project year account. They are distinguished as follows: A fiscal year account accumulates annual financial data from July 1, through June 30. In comparison, a project year account aggregates financial data from the inception of the account to some future specified length of time (typically the end of the project). Accordingly, a project account may contain more than one fiscal year of activity.
Object code (OBJ): This column will present all four-digit object codes that have incurred some form of fiscal activity.
DESCRIPTION: This area will provide a brief description of the object code.
BUDGET: This column will show the "current revised" budget for the ten-digit account number (the ten digit account number consists of the six-digit account combined with the four-digit object code).
Note: The current revised budget is the original budget plus or minus any budget transfers during the year. To reiterate, this column will always specify the current budget.
ACTUAL: This column displays the total dollar amount expended for that specific object code. If the account is a project account "P", this column will show, the total dollar amounts expended since the beginning of the project.
Encumbrance (ENCUMB): This column will identify encumbered balances for payroll, benefits, materials, services and other district related expenditures.
Budget Balance Available (AVAIL): This column calculates the budget currently available at a 10-digit account level. The balance available is derived by taking the current budget less the actual expenditures and encumbrances.
For detailed information on current budget, less the actual expenditures, and encumbrances refer to screen 23.
For additional information regarding which encumbrances comprise the dollar amount for a particular 10-digit account, refer to screen 20.
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