The Accounting Department complies with and enforces all current Board of Trustees approved policies along with IRS Regulations, Educational Code Sections, GASB Regulations, and other federal and state rules. In addition, a close working relationship is maintained with the external audit firm to stay up-to-date and implement necessary accounting changes. Other important policy links:
Capitalization Policy
IRS Rules
Independent Contractors
Travel Policy
Procard
CURRENT IRS MILEAGE RATE AS OF JANUARY 2008: 50.5
Travel RequirementsWhen
Trip Vouchers are submitted for a conference please include a copy of
the conference schedule. Remember to record the start and end dates
and beginning and ending times. If per diem
is claimed for a meal that is included as part of the conference fee,
include an explanation from the supervisor as to why the meal should be
reimbursed. If employee pays for others, the names of whom they paid for are to be noted on the trip voucher. We
encourage employees to have the district pay for the cost of trips and
conferences through the use of check requests or district ProCard. For
travel purposes, if an employee uses a personal credit card to purchase
hotel/motel, airfare or conference fees, a reimbursement will not be
issued until after the date of the trip along with proof of payments. Do not include your Social Security Number on the Trip Voucher.
Claims
for reimbursement are to be submitted within 90 calendar days following
the trip. Claims for expenses incurred in the months of April, May, or
June must be submitted by July 15. Please note that claims from a prior
fiscal year will not be paid.
Mileage
Employees
are encouraged to check the district web site for the most popular
sites and the agreed upon mileage, or use map quest to support their
claims. http://fhdafiles.fhda.edu/downloads/accounting/Mileagecalculations.pdf
Mileage is calculated and paid from the employee's place of employment.
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