New Account, Edit and Delete Request Form New Account, Edit and Delete Request Forms are used to request a new account, to make a change to an existing account, or to close an account. This form must be signed by the person who will be the budgeter for the new account or by the budgeter of the existing account when a change or deletion is requested.
Expense Transfer Form
Expense Transfer Forms are used to request expenses to be transferred from one account to another. Please attach a copy of the Monthly Expense Report (MER) or Financial Records System (FRS) screen 23 showing the expense(s) to be transferred. The budgeter of the account that the expense is being transferred to must sign this completed form. Labor Reallocation Form
Labor Reallocation Forms are used to request labor and benefits expenses to be transferred from one account to another. Please attach a copy of the labor distribution portion of the MER showing the labor and benefits expenses to be transferred; the budgeter of the account that the labor and benefits expense is being transferred to must sign this completed form. For assistance with processing these requests, please contact one of the following:
Purchasing and Payment Forms When procuring and paying for materials and supplies, specific forms are required to expedite the processing of your transactions in a timely manner. Here we have included the description of some of these forms and when to use them. Vendor Form The District is in the process of converting to a new financial accounting system. As part of this transition Vendor information will not be automatically imported to the new system. Therefore, we require current information on all our vendors doing business with us. For more information download and complete the fillable PDF form and Mail or Fax it back to: Foothill-De Anza Community College District
Accounts Payable Department
12345 El Monte Road, Los Altos Hills, CA 94022
Fax Number (650) 941-1638
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Purchase Requisition Form
For information on Purchasing Requisitions forms, see the Purchasing website.
Request for Check Form
If an item is purchased directly from the vendor, complete a Request for Check form. The form must have the "original receipt/invoice" attached in addition to an account code and the authorized manager's signature. Forward the completed form, with the attached receipt/invoice to Accounting Services for reimbursement. Visit Back-up Requirements for more detailed information. Request for Check Form Download -- New!
Capital Equipment - Purchases of individual items at $5,000 or more Requests for new or used equipment must be initiated on a Purchase Requisition form. The requisitions need to be authorized by a Manager and contain all required campus approvals. Material Services will purchase the equipment. For more information on the Capital Equipment Purchases, visit the Capitalization Policy page.
Contractor Form
For more information regarding procedures for paying an independent contractor, forms, and guidelines, visit the the Independent Contractors
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