Effective July 1, 2009, all users will be required to provide their new Banner account information on new forms in order to process any financial transactions such as expense transfers, budget transfers, direct pays, travel reimbursements, and independent contractor invoices. These new forms, listed below, are the only approved standard forms that Accounting will accept. Any requests submitted on a modified form will be rejected and returned to the requestor.
If you have a request to modify the current approved forms to fit to your local requirements, please contact Ellen Lyon lyonellen@fhda.edu (x6253) and submit your change request and form sample, Ellen will submit the request to the District form standard review committee, once the form passed the review, it will be posted for download and use.
At this time, you will continue to submit a hard copy of the new updated pdf forms  to Accounting and Account Payables to process the following transactions:
Accounting Forms
Expense Transfer Forms
Expense Transfer Forms are used to request expenses to be transferred from one FOAP to another. Please attach a printed copy of the transaction in Banner showing the expense(s) to be transferred. The manager responsible for the FOAP that the expense is being transferred to must sign this completed form.
Budget Transfer Form
Budget Transfer Forms are used to request budget to be transferred from one Fund 114 to another.
Accounts Payable Forms
Most of the current vendors should be in the Banner system. If you can not find it in the self service or you know this is a new vendor, have the vendor complete the Vendor Information Form and W-9 Tax Form, and return them to Accounts Payable. This will help Accounts Payable to build the new vendor file and expedite your payment requests.
Direct Pay Form
This form replaces the Request for Check form and can be used when items are purchased directly from a vendor. This form must have the "original receipt or invoice" attached and should include the complete "FOAP" and the authorized administrator's signature. Forward the completed form, with the attached receipt/invoice to Accounting Services for reimbursement.
Travel Reimbursement
These forms can be used to reimburse approved travel-related expenses to district employees only.
Independent Contractor's Form
For more information regarding procedures for paying independent contractors, forms, and guidelines, visit the Independent Contractors page.
To submit payment requests for services rendered under these contracts, the following updated form should be included:
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