The Financial Records System (FRS) is the computerized administrative system that maintains the District's financial information, including accounts payable, accounts receivable, purchasing and budget information. The Monthly Expense Report (MER) is the updated report that provides information to the manager (budgeter) regarding the budget and expense information for his or her particular account. This information is available on-line, updated daily, through FRS. Managers wishing access to this information on-line and training on the use of FRS should contact Elvia Navarro at ext. 6259 or email at NavarroElvia@fhda.edu
Some of the commonly used screens in FRS are included to provide detailed information for your reference:
Chart of Accounts
For an updated Chart of Accounts Guidelines, access the current pdf document:
FRS Chart of Accounts
Monthly Revenue and Expense Report - (MER)
Produced by the District's Financial Records System, the Monthly Revenue and Expense Report (MER) provides each area a complete listing of its monthly and year-to-date budget, expense and revenue activities. The report is distributed to budgeters at the beginning of each month and contains all transactions processed during the previous month.
Each MER is comprised of three parts. A sample of these report parts with definitions of field is presented as follows:
- Summary, - consolidates all activities for the month and shows monthly and year-to-date totals.
- Open Commitments Status, - contains detailed information on all open requisitions and purchase order commitments.
- Report of Transactions, - itemizes all expenses and revenue transactions processed during the month.
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